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Accounts
Payable
Click
Here for an Accounts Payable PDF Factsheet.
(Adobe
Acrobat Required)
 Keeping
your company in good standing with your vendors is critical in ensuring the
continued flow of raw materials, supplies and services into your company.
Ensure there are no disruptions to this critical function, while effectively
managing your cash flow, with the Macola ES Accounts Payable (A/P) package.
Important advantages of
Accounts Payable are:
- Detailed vendor analysis
to track vendor performance and pricing
- Reports such as Cash
Requirements, Advise List and Aging Analysis
- Adapt to changing payables
requirements
- Invoice history inquiry
and review Print 1099s for vendors
- Advanced payment to
vendors
- Optional authorization
process in voucher entry
- Authorization process
for payments
- Attach scanned documents
to transactions
Track
vendor information
Like other Macola
ES packages, A/P features an extensive notes system. An unlimited
number of notes may be recorded about general A/P information (reference notes,
payment information, etc.) and accessed from any vendor record. In addition,
allows you to store information on all companies and individuals from whom
you purchase materials, supplies and services.
The system also stores
unlimited contact and address information as well as federal 1099 information
and credit terms. You can also individually code vendors to reflect specific
discounts. You can also track prospective vendors you are in the process of
evaluating. It shares vendor account information with our Web-based front-office
product, e-Synergy. Vendors and prospective vendors can be managed from the
front-office (e-Synergy) or back-office (Macola ES).
Flexible
vendor invoice tracking
A/P automatically calculates due dates, discount dates and discount amounts
for all A/P transactions. And the invoice amount can be distributed to an
unlimited number of G/L expense accounts.
You also have the opportunity
to enter vendor credit memos, cancellations, adjustments and prepaid expenses,
giving you total control over your payables.
When you need a summary
of the new payables, simply print your transactions and edit as necessary.
Then, when you’re ready, post the new transactions.
Streamlined
recurring payments
In addition to normal
payables activity, many companies need the option to add payables which are
due on a recurring basis. By using the recurring voucher processing feature
of A/P, you can turn these bills into easy-to-maintain business transactions.
Easy
check payment and reconciliation
Easily and quickly
reconcile your A/P checks against your company’s bank statement. You also
have the option to print the A/P Check Reconciliation Report which shows paid
and/or unpaid checks through any reconciliation date. You’ll find this feature
is a real time-saver.
Select the invoices you
wish to pay using defined criteria. Choose those that are due for payment
or exclude certain invoices from the selection. The system will also identify
invoices you can get discounts on for early payment.
The Macola ES A/P module
offers you comprehensive functionality for payments. It supports several forms
of payment, such as manual checks, computer checks and electronic funds transfer.
Electronic
Funds Transfer (EFT) and reconciliation
Using the E-Electronic Banking package*, you can easily select the outstanding
payables and turn them into electronic payments. Several formats, including
the National ACH format used in the United States, are supported. If your
bank supports electronic statements, you can use these to reconcile.
Interactive
balance list
This functionality
allows you to view your payables aging by vendor with full drill down capability
to the individual transaction. This includes the ability to view scanned documents
(i.e. invoices, POs) attached to the transaction.
What
does it all mean?
In addition to all of the features just mentioned, you can print vendor labels
and graph A/P data in two different graphical formats. Vendor and account
information can be displayed on-screen with the click of a button, and Vendor
Performance information is just a report away. But what does all of this mean
to you?
It means that your company
doesn’t have to miss taking discounts; that you can track and manage vendors
with poor performance; that bills which occur on a recurring basis (such as
rent, electricity, etc.) can be handled easily; and that check printing problems
can be reduced to a minimum.
All in all, it means that
your Accounts Payable functions just got easier with Macola ES A/P!
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